Frequently Asked Questions

Reporting a Concern

How do I refer a student of concern?

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If you are concerned for a student and would like the Dean of Students Office to offer our assistance, please complete this online form.

If I wish to report a suspected ethics and/or compliance violation, how should I proceed?

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For concerns about perceived ethics and compliance violations, a report may be made anonymously to a non-University party by contacting The University of Arizona Ethics and Compliance Hotline at 1-866-364-1908

The Hotline is available 24 hours a day, 7 days a week, to report perceived illicit or undesirable activities such as:

  • Fraud
  • Waste
  • Abuse
  • Hate crime/bias-related incidents
  • Non-compliance with regulatory requirements

How do I report a suspected incident of hazing?

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To make a complaint about hazing, students can contact the Dean of Students Office, UAPD, or the Hazing Hotline. Violations of this policy by students or student organizations can be reported by filing a Student Code of Conduct complaint with the Dean of Students Office.  A Hazing Hotline has been set up for anyone to anonymously report an incident.  The Hazing Hotline number is (520) 626-HAZE
UA Hazing Policy
Online Student Code of Conduct Complaint Form

How do I report a suspected incident of sexual harassment?

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For all incidents of sexual harassment EXCEPT those in which both parties are students, contact the Office of Institutional Equity for information on resolution of sexual harassment concerns, including complaint options and procedures.

If both the alleged harasser and victim of sexual harassment are students, contact the:
Dean of Students Office
Nugent Building, 1st floor
Phone: (520) 621-7057

How do I report a suspected incident of discrimination and/or harassment?

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Except for incidents where both parties to a claim of alleged discrimination or harassment are students, the Office of Institutional Equity will investigate allegations of violations of this policy and make appropriate recommendations in accordance with its established procedures.

If both the accused and the victim are students, this policy is enforced by the Dean of Students Office.
Contact them at:
Dean of Students Office
Nugent Building, 1st floor
Phone: (520) 621-7057

 

Academic Integrity FAQs - Faculty

What are the legal ramifications when I accuse a student of cheating? Can Faculty members be held personally liable?

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Faculty members cannot be held personally liable as long as they have followed the reporting process outlined in the UA Code of Academic Integrity when dealing with students suspected of cheating.

What grade should I assign if it’s the end of the semester and an academic integrity case is still open?

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If the student’s grade will be impacted, the grade of an “Incomplete” should be assigned. The Dean of Students Office will inform the faculty member when the case is closed at which time the “Incomplete” can be changed to a grade.

How much evidence is needed to report a student for academic dishonesty?

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The UA Code of Academic Integrity states that faculty members should decide by “preponderance of evidence” if a violation has occurred. This means that if it is more than likely that a violation occurred, the incident should be reported to the Dean of Students Office.

Can I sanction a student for academic dishonesty without making a formal charge?

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Addressing academic integrity violations without formally reporting the incident to the Dean of Students Office is highly discouraged, especially when a student’s grade is impacted. By not following the process outlined in the UA Code of Academic Integrity, students are not allowed the due process to which they are entitled.

Why is it important to report incidents of academic integrity to the Dean of Students Office?

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The Dean of Students Office maintains records of reported academic integrity violations for the entire campus. This centralized reporting structure helps to identify students who have repeated violations and ensures the UA Code of Academic integrity if followed.

Frequently Asked Question - Faculty

Who do I contact if I am concerned about a student’s wellbeing?

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  • The Dean of Students Office Student Assistance can offer assistance to a student who is experiencing difficulties. 
  • If a student is disruptive and uncooperative, appears volatile or dangerous, or is demonstrating immediate harm to self or others: call UAPD at 911 for immediate assistance.

What is the process followed concerning the death of a student?

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  • The Dean of Students Office is responsible for closing the records of deceased students. A member of the Dean of Students Office professional staff is assigned as a liaison between the student's next of kin and the University. This helps manage the affidavit process required to return property to the estate. The staff member also works with University departments to ensure proper closure of records and disposition of property.
  • Disclosure of information to the general public is subject to the Family Education Rights and Privacy Act of 1974; release of information by law enforcement officials; or other emergency personnel working with the Dean of Students Office.

Student Code of Conduct - Faculty FAQs

How do I report a potential Student Code of Conduct violation?

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If you believe a student has violated the Student Code of Conduct and would like to report the violation, please complete this online form.

Does the Dean of Students Office keep me updated on the violation reported?

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Typically, no. Disciplinary matters are considered part of a student's education record. The right of access to information in a student’s education record is governed by the Family Educational Rights and Privacy Act, (FERPA.)

What information should I provide when submitting a Student Code of Conduct report?

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The first step to initiate a report involving a student typically requires a written description of the incident. Please include as much detail as possible (name of student involved, date and location of incident, witnesses, etc.). Any supporting documentation (photos, receipts, emails, etc.) may be submitted in person or via mail to the Dean of Students Office, P.O. Box 210040, Tucson, AZ 85721-0040.

What do you do with the information I provide?

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Review and Decision by Dean of Students

The Dean of Students will make an initial determination as to whether there is a sufficient basis to believe that a violation of the Student Code of Conduct may have occurred.

If the Dean determines that there is a sufficient basis to believe that a violation of the Student Code of Conduct may have occurred and chooses to pursue the violation under the student code of conduct, then the Dean of Students will timely notify the student in writing of the alleged violation and will gather further information. A student who is charged in a Student Code of Conduct referral will be provided an opportunity to meet with the Dean of Students. The Dean of Students will determine whether it is more likely than not that a violation of the Student Code of Conduct has occurred and, if so, the appropriate disciplinary sanction to apply. In determining the sanction, the Dean will consider any mitigating factors, including any prior violations of the Student Code of Conduct.