Absences

What is the absence policy at the University of Arizona?

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There is no University-wide absence policy at the University of Arizona. The Dean of Students Office does not have oversight of academic departments or faculty members and does not grant individual excused absences. Each faculty member manages his or her classroom in the manner in which they see fit and are the only ones who may determine what constitutes an excused absence. Therefore, we are unable to excuse absences for students, grant extensions, require that professors allow students to make-up missed work, or ensure students may miss class and submit late work without penalty, etc. You should communicate directly with your instructors about your absences, and they may request that you provide documentation in order to excuse absences per their course or departmental policy.

I've been absent for three weeks. What should I do?

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Please contact your instructors directly to discuss your absences and the impact they will have on your final grade.  Please be aware that they may suggest you withdraw from the course due to your absences.

How do I request an Emergency Notification?

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Contact the Dean of Students Office by phone at 520-621-7057. Be prepared to provide a detailed description of the emergency circumstances, as well as a reasonable explanation as to why the student is unable to contact their instructors directly. If possible, please include the length of time the student is expected to be absent from class.

My professor told me to come to the Dean of Students Office to get a Dean’s Excuse for my absences. How do I get one?

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A Dean’s Excuse provides excused absences for university-sponsored events/activities for academic, non-academic, and recognized student organizations. If a student must miss a class or classes for a university-sponsored event, the faculty or staff responsible for that event request a UA Official Activity Excused Absence Request Form from the Dean of Students Office.  

A Dean’s Excuse is not available for personal absences including illness, family emergency, scheduled vacations, etc.

The Dean of Students Office does not have oversight of academic departments or faculty members and does not grant individual excused absences. Each faculty member manages his or her classroom in the manner in which they see fit and are the only ones who may determine what constitutes an excused absence. Therefore, we are unable to excuse absences for students, grant extensions, require that professors allow students to make-up missed work, or ensure students may miss class and submit late work without penalty, etc.

The best thing to do is for you to communicate directly with your professor regarding your absence. Your professor is the only person who can excuse your absence, and determine if alternatives or make-up work is an option. Your professor may also request documentation of your situation. If your professor will not excuse your absence or grant make-up work the Dean of Students Office is not able to require them to do so.

The Dean of Students Office does provide Emergency Notifications in situations where students must be absent from class due to an emergency situation but are unable to contact their instructors themselves due to their condition. Be aware that Emergency Notifications are not excused absences. Please see the FAQ regarding “Emergency Notification” for more information about this process.