Frequently Asked Questions

Frequently Asked Question - Students

Who is my Dean?

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  • Academic Dean:
    Your Academic Dean is the Dean of the academic college where your major is housed.
  • Dean of Students:
    The Dean of Students and staff coordinate a wide array of services, programs, and activities designed to support the academic success and personal development of students. They advocates for student needs, acts as liaison between students and academic departments, and provides support and challenges designed to enhance personal growth, as well as a sense of personal authority and responsibility in each student.

I am having a disagreement with my professor. What do I do?

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  • This really depends on the topic of your conflict.  Have you talked with your professor directly, in-person, and in a calm manner?  This is one option. 
  • Student Assistance also offers conflict coaching, during which you and a staff member would discuss the conflict, ways you can approach it, and options you have.  Please call 621-7057 to schedule an appointment.

Where can I go for counseling?

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Counseling and Psych Services (CAPS) provides counseling on-campus to students.  You can find more information here:  http://www.health.arizona.edu/caps.htm

CAPS can also refer you off-campus if you prefer a community provider.

My GPA is below 2.0. Can you help prevent me from being disqualified?

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The Dean of Students Office does not play a role in disqualification decisions.  These decisions are made by academic colleges.  Please contact your academic advisor or academic college directly to find out what type of disqualification you are facing and if there is an appeals process.

How do I drop/withdraw from an individual class?

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Prior to the first day of classes -
Changes to your schedule or withdrawal from the university, may be accomplished via UAccess.  If you plan on dropping to zero units, please contact the Dean of Students Office for information PRIOR to taking action.

During the semester-
Changes to your scheule or withdrawal from the university is dictated by dates.

Schedule changes:

How do I do a complete withdrawal to drop all of my classes?

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This depends on the date and whether you plan to return to the UA during the next major semester.

Before the semester begins, contact the Office of the Registrar for information PRIOR to taking action.

Information on a complete withdrawal from the University can now be found on the Office of the Registrar website: http://registrar.arizona.edu/complete-withdrawal.

Academic Integrity FAQs - Students

Can an instructor sanction me for academic dishonesty without making a formal charge?

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No, this would not be appropriate and would circumvent the reporting procedures outlined in the Code of Academic Integrity.  Students have rights and are entitled to due process.

What should I do if I see another student cheating?

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 If you see another student cheating, you should inform your instructor of the situation.  Students who cheat have an unfair advantage in their classes and “water down” the value of a University of Arizona education.

What if I disagree with my faculty member’s decision to report an academic integrity incident to the Dean of Students Office? Can I appeal?

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Students are entitled to due process and can appeal their faculty member’s decision to report an incident.  Students only have 10 academic days to appeal and if this timeline is missed, the faculty member’s decision stands and the case is closed.

Should I continue going to class if I’ve been accused of violating the Code of Academic Integrity?

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Yes, you should continue attending class and should be able to do so without prejudice.  You will receive notification (via email) when your case is closed, and depending on the outcome, you can proceed accordingly.

Will dropping the course where the alleged violation occurred automatically dismiss the incident?

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No, dropping the course will not invalidate the violation.  Faculty members can report students who are no longer enrolled in their classes for alleged academic integrity violations, including students who have dropped a course or those who may have graduated.

Student Code of Conduct - Student FAQs

What is the Student Code of Conduct?

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The Student Code of Conduct outlines the expectations regarding the behavior of all students at the University of Arizona. Behavioral expectations support each student’s freedom to learn and participate as responsible members of the University of Arizona community.

UA Student Code of Conduct

Where and when does the Code apply?

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Sanctions may be imposed for acts of misconduct that occur on university property or at any university-sponsored activity. As further prescribed in these rules, off-campus conduct may also be subject to discipline. With respect to student organizations, and their members, university jurisdiction extends to premises used or controlled by the organizations on or off campus.

What is a Code of Conduct complaint and how will I know if there is one against me?

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5-403 Student Disciplinary Procedures

  1. The Student Code of Conduct is a set of standards by which all University of Arizona students are required to follow.
  2. Students will be informed of a conduct complaint against them via UA email.

What does the University do when a violation has been reported?

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A hearing officer in the Dean of Students Office determines whether to dismiss the complaint or charge the student based on the information provided in the complaint. The hearing officer may gather additional information to make the determination.

Student Code of Conduct Process Flowchart

Why do I have a hold preventing me from registering, adding or dropping?

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The Dean of Students office may place a hold on a student's academic and other institutional records should the student refuse to respond to, or comply with, the procedures or sanctions imposed in accordance with these rules.
Section 5-404 of the Student Disciplinary Procedures policy

Can I have a friend or parent attend my disciplinary meeting?

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Students charged with misconduct may be assisted throughout the proceeding by an advisor. “Advisor” means an individual selected by the student and may be a faculty or staff member, student, attorney or other representative of the student. If an attorney represents the student, an attorney may also represent the University Representative.

If I am being charged in court, why do I also have to deal with the university?

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Violators may be accountable to both civil and criminal authorities and to the university for acts of misconduct that constitute violations of the Student Code of Conduct. At the discretion of university officials, disciplinary action at the university may proceed before, during, or after other proceedings. Sanctions may be imposed for acts of misconduct that occur on university property or at any university-sponsored activity. As further prescribed in these rules, off-campus conduct may also be subject to discipline. With respect to student organizations, and their members, university jurisdiction extends to premises used or controlled by the organizations on or off campus.

How and when are records shared with people other than myself?

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We respect the trust between students and their families, and we are committed to effectively maintaining those relationships. As guided by federal law, we are allowed under certain circumstances to disclose information about students.

Those occasions are:

  • Violations of the Student Code of Conduct involving underage students possessing and/or consuming alcohol and/or drugs
  • Serious health and safety concerns

The Dean of Students Office will send a Parental Notification Letter, or PN, only in instances where a student has been found responsible for an alcohol or drug violation.

The right of access to information in a student’s educational records is governed by the Family Educational Rights and Privacy Act, (FERPA.)

Absences

What is the absence policy at the University of Arizona?

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There is no University-wide absence policy at the University of Arizona.  The Dean of Students Office does not have oversight of academic departments or faculty members and does not grant individual excused absences. Each faculty member manages his or her classroom in the manner in which they see fit and are the only ones who may determine what constitutes an excused absence. Therefore, we are unable to excuse absences for students, grant extensions, require that professors allow students to make-up missed work, or ensure students may miss class and submit late work without penalty, etc.   You should communicate directly with your instructors about your absences, and they may request that you provide documentation in order to excuse absences per their course or departmental policy.

I've been absent for three weeks. What should I do?

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Please contact your instructors directly to discuss your absences and the impact they will have on your final grade.  Please be aware that they may suggest you withdraw from the course due to your absences.

How do I request an Emergency Notification?

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Contact the Dean of Students Office by phone at 520-621-7057.  Be prepared to provide a detailed description of the emergency circumstances, as well as a reasonable explanation as to why the student is unable to contact their instructors directly. If possible, please include the length of time the student is expected to be absent from class.

My professor told me to come to the Dean of Students Office to get a Dean’s Excuse for my absences. How do I get one?

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A Dean’s Excuse provides excused absences for university-sponsored events/activities for academic, non-academic, and recognized student organizations. If a student must miss a class or classes for a university-sponsored event, the faculty or staff responsible for that event request a UA Official Activity Excused Absence Request Form from the Dean of Students Office.  

A Dean’s Excuse is not available for personal absences including illness, family emergency, scheduled vacations, etc.

The Dean of Students Office does not have oversight of academic departments or faculty members and does not grant individual excused absences. Each faculty member manages his or her classroom in the manner in which they see fit and are the only ones who may determine what constitutes an excused absence.  Therefore, we are unable to excuse absences for students, grant extensions, require that professors allow students to make-up missed work, or ensure students may miss class and submit late work without penalty, etc.

The best thing to do is for you to communicate directly with your professor regarding your absence.  Your professor is the only person who can excuse your absence, and determine if alternatives or make-up work is an option.  Your professor may also request documentation of your situation.  If your professor will not excuse your absence or grant make-up work the Dean of Students Office is not able to require them to do so.

The Dean of Students Office does provide Emergency Notifications in situations where students must be absent from class due to an emergency situation but are unable to contact their instructors themselves due to their condition. Be aware that Emergency Notifications are not excused absences.  Please see the FAQ regarding “Emergency Notification” for more information about this process.

UA Diversion FAQ's

What is the UA Misdemeanor Diversion Program?

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The Diversion Program is a voluntary program that is in lieu of criminal prosecution. It provides a UA student the opportunity to have the misdemeanor charge dismissed upon completion of the program.

Who is eligible for Diversion?

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Any currently enrolled student who has been charged with a misdemeanor violation and referred by either Pima County Justice Court or the University of Arizona Police Department.

How does a student enroll in Diversion?

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A student must be referred as noted above, and have not participated in the UA Diversion Program before, the Dean of Students Office will provide confirmation of enrollment to the referring agency.

What types of violations make a student eligible for UA Diversion

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Misdemeanor violations including, but not limited to, minor in possession of alcohol or drugs, false identification, disorderly conduct, theft and littering.

What sanctions might a student be assigned?

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Sanctions are assigned on a case-by-case basis. However, typical sanctions may include community service and a corresponding reflection paper, an educational workshop or class, and a monetary sanction.

How much is the monetary sanction?

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It will start at $100 if it is the student’s first violation. Subsequent violations result in increased monetary sanctions.

What happens if a student does not complete the sanctions on time?

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If the sanctions are not completed, the case will at some point be returned to the referring agency for continued prosecution. If the case began as a Code of Conduct, a hold will be placed on the student’s account, which will prevent registration of classes and release of transcripts.

Will a student need an attorney?

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This is a personal decision for the student and/or family. The ASUA Legal Services Program provides free legal advice. They can be contacted at (520) 621-2782 or http://legal.asua.arizona.edu/Legal_Sevices/Home.html

How long does this stay on a student's record?

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The Dean of Students Office maintains the record until the student graduates, or five years from the incident, whichever comes first.

How is the record expunged from the court?

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Completion of the UA Diversion Program does not expunge the student’s court record. The court should be consulted with questions regarding their records.

Does the student need to go back to court?

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If there was a follow up court date given, yes, the student should return to court. Once the court receives confirmation that the student is enrolled in the UA Diversion Program, there is typically not a return date assigned.

Red Tag FAQs

What is a Red Tag?

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A Red Tag is literally a red document applied to a residence cited by Tucson Police for an unruly gathering which disturbs the peace of a private or public property. The disturbance can include, but is not limited to, excessive noise or traffic, obstruction of streets, fighting, serving alcohol to minors and disturbing the peace.

Why is the University notified, since it involves the Tucson Police?

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The Code of Conduct allows for students to be held accountable for off-campus behavior. The University cannot discipline this behavior merely because the person is a student; there must be a clear nexus between the behavior and the safety of the campus community.

Who can be cited for a Red Tag?

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The person who organized the party/event, the owner of the residence where the event took place, and/or the occupant(s) or tenant(s) can be cited with the Red Tag violation. Others participating in the event may be charged with other violations, such as a minor with alcohol in body.

What is the Dean of Students Red Tag Program?

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The Dean of Students Office and Tucson Police initiated the program in 2007 to educate University students about responsible behavior in the Tucson community. The program is designed to diminish extreme misconduct that could potentially place students and University community members at risk.

How are students identified by the Dean of Students Office?

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Tucson Police provides information to the Dean of Students Office on Red Tag citations. If it is determined that the person cited is a student, the specifics of the police report are reviewed to determine the action the Dean of Students Office will take.

What action may be taken against a student who has received a Red Tag?

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Depending on the situation, a student may receive a warning, or may receive additional sanctions such as community service and an educational workshop.

Are the complainants notified of the outcome of the Red Tag violation?

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While aggregate data may be shared with the community, the Family and Educational Rights and Privacy Act (FERPA) protects the privacy of the students by preventing the release of information related to specific students.

Reporting a Concern

How do I refer a student of concern?

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If you are concerned for a student and would like the Dean of Students Office to offer our assistance, please complete this online form.

If I wish to report a suspected ethics and/or compliance violation, how should I proceed?

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For concerns about perceived ethics and compliance violations, a report may be made anonymously to a non-University party by contacting The University of Arizona Ethics and Compliance Hotline at 1-866-364-1908

The Hotline is available 24 hours a day, 7 days a week, to report perceived illicit or undesirable activities such as:

  • Fraud
  • Waste
  • Abuse
  • Hate crime/bias-related incidents
  • Non-compliance with regulatory requirements

How do I report a suspected incident of hazing?

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To make a complaint about hazing, students can contact the Dean of Students Office, UAPD, or the Hazing Hotline. Violations of this policy by students or student organizations can be reported by filing a Student Code of Conduct complaint with the Dean of Students Office.  A Hazing Hotline has been set up for anyone to anonymously report an incident.  The Hazing Hotline number is (520) 626-HAZE
UA Hazing Policy
Online Student Code of Conduct Complaint Form

How do I report a suspected incident of sexual harassment?

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For all incidents of sexual harassment EXCEPT those in which both parties are students, contact the Office of Institutional Equity for information on resolution of sexual harassment concerns, including complaint options and procedures.

If both the alleged harasser and victim of sexual harassment are students, contact the:
Dean of Students Office
Nugent Building, 1st floor
Phone: (520) 621-7057

How do I report a suspected incident of discrimination and/or harassment?

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Except for incidents where both parties to a claim of alleged discrimination or harassment are students, the Office of Institutional Equity will investigate allegations of violations of this policy and make appropriate recommendations in accordance with its established procedures.

If both the accused and the victim are students, this policy is enforced by the Dean of Students Office.
Contact them at:
Dean of Students Office
Nugent Building, 1st floor
Phone: (520) 621-7057

 

Academic Integrity FAQs - Faculty

What are the legal ramifications when I accuse a student of cheating? Can Faculty members be held personally liable?

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Faculty members cannot be held personally liable as long as they have followed the reporting process outlined in the UA Code of Academic Integrity when dealing with students suspected of cheating.

What grade should I assign if it’s the end of the semester and an academic integrity case is still open?

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If the student’s grade will be impacted, the grade of an “Incomplete” should be assigned.  The Dean of Students Office will inform the faculty member when the case is closed at which time the “Incomplete” can be changed to a grade.

How much evidence is needed to report a student for academic dishonesty?

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The UA Code of Academic Integrity states that faculty members should decide by “preponderance of evidence” if a violation has occurred.  This means that if it is more than likely that a violation occurred, the incident should be reported to the Dean of Students Office.

Can I sanction a student for academic dishonesty without making a formal charge?

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Addressing academic integrity violations without formally reporting the incident to the Dean of Students Office is highly discouraged, especially when a student’s grade is impacted.  By not following the process outlined in the UA Code of Academic Integrity, students are not allowed the due process to which they are entitled.

Why is it important to report incidents of academic integrity to the Dean of Students Office?

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The Dean of Students Office maintains records of reported academic integrity violations for the entire campus.  This centralized reporting structure helps to identify students who have repeated violations and ensures the UA Code of Academic integrity if followed.

Frequently Asked Question - Faculty

Who do I contact if I am concerned about a student’s wellbeing?

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  • The Dean of Students Office Student Assistance can offer assistance to a student who is experiencing difficulties. 
  • If a student is disruptive and uncooperative, appears volatile or dangerous, or is demonstrating immediate harm to self or others: call UAPD at 911 for immediate assistance.

What is the process followed concerning the death of a student?

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  • The Dean of Students Office is responsible for closing the records of deceased students. A member of the Dean of Students Office professional staff is assigned as a liaison between the student's next of kin and the University.  This helps manage the affidavit process required to return property to the estate. The staff member also works with University departments to ensure proper closure of records and disposition of property.
  • Disclosure of information to the general public is subject to the Family Education Rights and Privacy Act of 1974; release of information by law enforcement officials; or other emergency personnel working with the Dean of Students Office.

Student Code of Conduct - Faculty FAQs

How do I report a potential Code of Conduct violation?

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If you believe a student has violated the student code of conduct and would like to file a complaint, please complete this online form.

Why does the Dean of Students Office not keep me updated on the violation reported?

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The right of access to information in a student’s educational records is governed by the Family Educational Rights and Privacy Act, (FERPA.)

We respect the trust between students and their families, and we are committed to effectively maintaining those relationships. As guided by federal law, we are only allowed under certain circumstances to disclose information about students.

What information should I provide when submitting a Code of Conduct complaint?

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The first step in initiating a report involving a student requires a written description of the incident. Please include as much detail as possible to assist in the appropriate response from the Dean of Students Office (name of student involved, date and location of incident, witnesses, etc.). Any supporting documentation (photos, receipts, emails, etc.) may be submitted in person or via mail to the Dean of Students Office, P.O. Box 210040, Tucson, AZ 85721-0040.

What do you do with the information I provide you?

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Review and Decision by Dean of Students

The Dean of Students will make an initial determination as to whether there is a sufficient basis to believe that a violation of the Student Code of Conduct may have occurred.

If the Dean determines that there is a sufficient basis to believe that a violation of the Student Code of Conduct may have occurred and chooses to pursue the violation under the student code of conduct, then the Dean of Students will timely notify the student in writing of the alleged violation and will gather further information. A student who is charged in a Student Code of Conduct referral will be provided an opportunity to meet with the Dean of Students. The Dean of Students will determine whether it is more likely than not that a violation of the Student Code of Conduct has occurred and, if so, the appropriate disciplinary sanction to apply. In determining the sanction, the Dean will consider any mitigating factors, including any prior violations of the Student Code of Conduct.

Frequently Asked Question - Parents & Family

How can my student get involved on campus?

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The University of Arizona provides many opportunities for involvement:

What services do you provide for resolving disputes involving UA students

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  • Student Assistance and Accountability provides mediation services in which a neutral mediator facilitates a dialogue between those in conflict. It is ultimately up to the parties involved to reach a mutually agreeable solution. Student Assistance can be reach at the Dean of Students Office, (520) 621-7057

Student Code of Conduct - Parents & Family FAQs

What happens if my son or daughter is charged with a violation of the Student Code of Conduct?

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The hearing officer in the Dean of Students Office who receives the complaint determines whether to dismiss the complaint or charge the student based on the information provided in the complaint. The hearing officer may gather additional information to make the determination. If a student is charged the following process is observed: Student Code of Conduct Process Flowchart

What can parents do?

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If your student is requesting your assistance with their case, it is important that you refer them to our website and the process so that they know what to expect.   

The student who is charged with the misconduct may be assisted throughout the proceeding by an advisor.

"Advisor" means an individual selected by the student to advise him/her. The advisor may be a faculty or staff member, student, attorney, or other representative of the student.

Please note that if your student choses to include an advisor in the process, the student will need to sign a release of information regarding the case with the Dean of Students Office because all the information involved in the case is considered a part of the students educational record and are protected by FERPA.

Should my student hire an attorney?

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Students charged with misconduct may be assisted throughout the proceeding by an advisor. “Advisor” means an individual selected by the student and may be a faculty or staff member, student, attorney or other representative of the student. If an attorney represents the student, an attorney may also represent the University Representative.

Can my student appeal a disciplinary decision?

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The Student may request a review if the sanctions do not include suspension or expulsion. Requests for Review are only granted if the Dean of Students determines that at least one of the following true:

  1. There is new information which was unavailable at the time of the hearing
  2. Procedures were not followed
  3. The student was deprived of fair process.

If the sanction imposed includes either expulsion, suspension, or degree revocation, the student will be informed of his/her right to request a hearing before a University Hearing Board by filing a written request with the Dean of Students no later than 20 days following the date on the notice.

Student Code of Conduct Process Flowchart

Does the outcome go on my student's record?

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Student Conduct records are kept until the student has graduated or for five (5) years from the semester the violation occurred, whichever comes first.

Student Conduct records relating to Title IX are kept for seven (7) years from the semester the violations occurred

Suspensions and expulsions may be permanently noted on a student’s transcript and these file will be kept permanently by the Dean of Students Office.

This incident happened off campus. Why is the university involved?

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Sanctions may be imposed for acts of misconduct that occur on university property or at any university-sponsored activity. As further prescribed in these rules, off-campus conduct may also be subject to discipline.

I have specific questions about my student's case, who can I talk to?

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If you have talked with your student regarding the case and still have questions you can call the Dean of Students Office at (520) 621-7057 and ask to speak to the conduct officer assigned to your student’s case.  Please note that unless your student has signed a release of information specific to the case, our staff will only be able to discuss the process with you and not the specifics of the case. Because we understand that the conduct process may not be familiar to the student we have created this flow chart to illustrate the process:

Student Code of Conduct Process Flowchart